If you select Best match for AAA row in Sheet 1, Compare Sheets will match it to the row that contains the maximum number of A values. Other rows with A values will be marked as unique: If you select First match for AAA row in Sheet 1, Compare Sheets will match it to the first row that contains at least one A value. For such situations, Compare Sheets provides three matching options:
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But there are cases when one row in Sheet 1 corresponds to several rows in Sheet 2 with full or partial cell match.
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Watch the Compare Excel files cell by cell video tutorial to see how to work with this optioin.Ĭhecking line by line, Compare Sheets searches for differences, looking for pairs of similar rows in the sheets. Use the Cell-by-cell comparing mode for sheets of this type.
The third type is designed for sheets with the same layout and size, like balance sheets or year-to-year reports. To see how it performs, watch this Compare sheets by key columns video. Such sheets always have the same number of columns but may include a different quantity of rows.
Usually, these columns are called "key columns", this is why this comparing mode is called By key columns. For example, two price lists with the same "SKU" or "Product ID" columns. Select this type if you have column-organized tables that contain row-by-row data. Look how it works in the Compare spreadsheets by all columns video. It is important to preserve the structure of these sheets and avoid comparing, for example, header rows with the main table rows. These sheets may have a different number of rows or include one or even several tables. The first type suits to sheet-based documents like invoices or contracts. On this step, you choose the comparing mode and matching option. You may see that your book cannot be selected for comparison, it will look like this:Īfter selecting the sheets to be compared, click the Next button to proceed. For example, we consider the rows order when comparing sheets, so sheets with different sorting order will most likely be perceived as completely different. Your worksheets should have the same layout and structure including grouping, filtering, and sorting. Some differences are not shown: row height, column width, worksheet and workbook options, and properties, all embedded objects including charts, pivot tables, images, shapes, controls, etc.Ĭompare Sheets is designed only to compare one sheet with another. Also, INFO and CELL can be volatile depending on their arguments. The volatile functions are: NOW, TODAY, RAND, RANDBETWEEN, OFFSET, INDIRECT. Please do not try to compare sheets that contain volatile functions, because every time Excel opens or recalculates the workbook, these functions return new values. Worksheets with merged cells cannot be processed. Protected workbooks are not supported as we simply won't be able to mark differences in them 🙂 Merged cells But you won't lose them forever: as you review the differences, the tool automatically restores your original formatting. Cells formattingĬompare Sheets marks differences with a background color, bottom border, or font color replacing your coloring, fonts, or cell borders. By default, we store the backups for 14 days. We care about your books and always create their backup copies. If your task is to compare sheets from the same workbook, leave only this book open. Save all your changesīefore running Compare Sheets, save all changes in all open books and close all Excel workbooks except for those you are going to compare. However, make sure that shared files are synced and opened from your local device. Using the tool, you can compare worksheets stored in OneDrive, both in My files and Shared. The tool won't process files of any other format, so be sure to save your workbooks as xlsx. The add-in is compatible only with MS Excel 20. Please read carefully this part before you start working with the add-in.
How to compare lists in Excel cell by cell Before you start How to compare two worksheets by the selected key columns
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